Admin Associate II
HR & ADMIN DEPARTMENT
Job Description
• Support daily Head Office and branch administrative operations, including scheduling, documentation, supply monitoring, facilities coordination, and support services.
• Monitor office supplies, equipment, furniture, fixtures, repairs, maintenance, utilities, housekeeping, and other workplace requirements, and coordinate with Procurement and vendors.
• Maintain administrative records, trackers, reports, request forms, delivery documents, service reports, contracts, and supplier-related files.
• Support onboarding logistics, meetings, travel arrangements, company events, office activities, and coordination with departments, branches, employees, suppliers, and service providers.
• Monitor pending requests and facility or vendor concerns, recommend process improvements, ensure compliance with safety and administrative procedures, and escalate unresolved issues.
Qualifications
• Bachelor’s degree in Business Administration, Management, Office Administration, Human Resource Management, or any related field.
• At least one (1) to two (2) years of experience in office administration, facilities coordination, administrative support, procurement support, or a similar function.
• Experience coordinating office supplies, facilities, vendors, administrative requests, and branch support requirements is an advantage.
• Strong organization, attention to detail, communication, coordination, problem-solving, and follow-through skills.
• Capable of managing multiple priorities, deadlines, reports, records, and administrative concerns in a fast-paced environment.
• Proficient in Microsoft Office and willing to conduct occasional branch visits or field coordination when required.